Privacy Policy
Nederlands German FrenchProtection of personal data
We take the privacy of personal data very seriously.
The V-Bird VA Group will not sell and/or provide personal data to third parties without the explicit permission/consent of the person or persons concerned.
We only process personal data for the purpose for which they were provided and do so in accordance with Dutch law, more specifically in accordance with the Implementation Act General Data Protection Regulation of 25 May 2018, generally known as and hereinafter referred to as the GDPR.
Your data on the servers of the V-Bird VA Group
Your personal data is stored in our system which is hosted on servers of DirectVPS.
The servers of DirectVPS are located in the Netherlands. Your data is transferred, stored and processed in the Netherlands. The current General Terms and Conditions of DirectVPS can be found here and the General Terms and Conditions effective from 20 June 2018 can be found here.
For what purpose do we use the personal data?
The data is collected and stored for the following purposes:
We use your name and e-mail address to send automatic messages from the server regarding the status of your membership of the V-Bird VA Group. We only do this with data that you entered when you registered with the V-Bird VA Group.
When you register with the V-Bird VA Group, your name and e-mail address are required to send you an acceptance e-mail or rejection e-mail.
By providing us with the data, you give us permission to use the data for the above-mentioned purposes.
The personal data that you enter on the website of the V-Bird VA Group is always treated confidentially and is not provided to third parties.
Communication
When you send us an e-mail or other messages, it is possible that these messages are forwarded to the private e-mail address of a staff member of the V-Bird VA Group. Not every staff member uses a mailbox of the V-Bird VA Group. This makes it possible to process your questions and answer your requests.
When you are a member of V-Bird VA Group, you can use the internal Airmail at all times. No e-mail addresses are used for this, only your name and the VBV number assigned by the V-Bird VA group.
We use newsletters for certain purposes. These are not turned on by default. You must activate them yourself via the menu on the website as soon as your membership has been approved. You can turn them on and off yourself at any time.
What information do we ask for when registering?
First and last name
For administrative processing in our system. This is mandatory and without this information the registration will not be processed by our system.
This also serves to check whether the registration is done by a natural person.
Valid e-mail address
For administrative processing in our system. This also serves to check whether the registration is done by a natural person. Entering a valid e-mail address is mandatory.
Password
A password must always contain at least 6 characters and is stored encrypted in the systems of the V-Bird VA Group.
Date of birth
This is to check whether you have the specified minimum age to become a member of the V-Bird VA Group.
IP address
Your IP address is stored upon registration and upon acceptance with every login to the website in order to block access to the website in the event of misuse and/or misconduct.
After acceptance, some of the data such as first and last name will also be stored in the forum used by the V-Bird VA Group. Your specified password will also be stored encrypted. If you do not want this, you can always submit a request to delete this data. After deletion, access to the forum will not be granted again.
You can view all the data you have entered at any time and partly change it yourself via your personal page after logging in to the website.
Security of personal data
We have taken appropriate technical measures to protect personal data against loss or other forms of unlawful processing.
These measures, including encryption using an SSL certificate, enforcing strong passwords and separate accounts based on “least privilege”, ensure a level of security that is appropriate for the data that we process.
Who has access to the data you provide
All active staff members listed on the staff page of the website. This concerns the data provided upon registration, except for the password you provided, which is stored encrypted and is not visible to anyone.
Cookies
A cookie is a small file that is sent by our website and Forum and placed by your browser on the device you use to visit our website. The information stored in the cookie can be sent back to our website when you visit the website again.
These cookies are used to ensure the best possible functioning of the website and forum. More information about cookies can be found on the ConsuWijzer website.
Disabling and deleting
Do you want to disable or delete cookies? You can do this via your browser settings. If necessary, use the help function of your browser to find out how to do this.
Things you can always do:
Automatically disable 'third-party cookies' in your browser. Modern browsers (Chrome and Firefox) offer many options for this. Indicate in your browser settings that you do not want to be 'tracked'. You can always remove the placed cookies from your browser and you can also block them per domain
You can find more information on how to disable cookies on the website of the consumer association .
Social Media
The V-Bird VA group has a closed group on Facebook in which only people who are members of V-Bird can join. Periodically, it is checked whether these are still correct and any ex-members are then removed. You are not automatically registered with the Facebook group of the V-Bird VA Group. With regard to the members, if necessary/desired, contact Cor de Bruin (ceo@vbirdva.com).
We have placed clickable icons of Facebook and Twitter on our website. You can read the privacy statements of both Facebook and Twitter to see how they handle your privacy. Below are the links to the privacy statements:
Links
On the website of the V-Bird VA Group you will find links that take you to websites outside V-Birdva.com. These external websites may use cookies. We would like to refer you to the cookie or privacy statement of the relevant website.
Retention period
We will retain your data as long as you are a member of the V-Bird VA Group. Upon termination of your membership or after the period of inactivity set by the V-Bird VA Group has expired, all your data will be deleted from the administration and the forum.
The V-Bird VA Group does not retain data from persons who are no longer members. After deletion of your data on the active website, your data will remain in the backups until the backup retention has expired. The retention period of DirectVPS is 7 days.
If you have also registered for the newsletters, you can unsubscribe yourself via the link that is sent with all newsletters or via a request to Cor de Bruin (ceo@vbirdva.com).
Rights
You always have the right to withdraw your consent for the processing of your data, after which we will delete all your data from our systems. This immediately ends your membership of the V-Bird VA Group.
Withdrawing this consent does not affect the lawfulness of the processing of the data based on the consent that took place before this withdrawal.
You can always view the data that you provided when you registered via the button "Edit my Profile, Email and Avatar" on your personal page. You can also change this data yourself, except for your first and last name.
You have the right to have your personal data erased, the right to limit the processing and the right to object to the processing. You also have the right to transfer or make your data transferable. You can submit a written request for this to Cor de Bruin (ceo@vbirdva.com).
After processing your request to have your personal data erased, your membership of the V-Bird VA Group will immediately end. After processing your request to limit the processing or after you have objected to the processing, the V-Bird VA Group may decide to terminate the membership immediately if the limitation or objection prevents the membership from functioning properly.
Changes
The V-Bird VA Group reserves the right to change our privacy policy at all times.
The changes will be announced by notification via the Staff newsletter, the forum and Discord.
The changes will take effect at the announced time of entry into force.
